Occupational therapists support clients of all ages to build independence, safety, and quality of life. From children developing fine motor skills to adults regaining everyday function, your work is as varied as it is vital. But with multiple client types, complex assessments, and collaboration with caregivers, paperwork can pile up quickly. Bookem is a secure, mobile platform built in South Africa that brings your bookings, forms, notes, and billing into one place. That means less time wrestling with admin and more time helping clients fully engage in daily life.

OT sessions come in many shapes and sizes — from one-on-one appointments to group therapy and family consults. Bookem makes scheduling simple. You can manage bookings yourself or let clients and caregivers book online for assessments, therapy blocks, or feedback sessions. Recurring bookings make long-term therapy plans easy to manage, while two-way SMS reminders and calendar sync reduce no-shows.

Whether you work solo, in a school, or across multiple clinics, Bookem keeps every diary aligned. Flexible service-specific booking rules ensure you allocate the right time for complex assessments while still keeping your day running smoothly.

Preparing for sessions is easier when you have all the information upfront. Bookem automatically sends intake and consent forms matched to your service type, whether it's a developmental history, home safety checklist, or sensory screening. Clients and caregivers can complete forms on any device and upload supporting documents such as school or medical reports. Everything syncs directly to the client profile, so you walk into every appointment with the context you need.

OTs produce a wide range of documentation, from sensory profiles and handwriting assessments to school reports and progress notes. Bookem's pre-loaded templates keep reporting structured and consistent, while still flexible enough to fit your workflow.

Dictate your notes and let AI Assist transcribe and format them instantly into session notes, referral letters, or detailed progress reports. You can document directly on a tablet during or after sessions, and share updates securely with caregivers, teachers, or healthcare providers so your whole care team stays in sync.

Bookem makes billing straightforward, no matter how you prefer to invoice. You can create medical aid–compliant invoices in seconds, consolidate multiple services into a single invoice, or bill daily, weekly, or monthly. Copy from previous invoice or use line item groups to let you quickly add common service combinations such as "therapy session + report + school feedback," reducing repetitive admin.

Clients can pay in person with Yoco or via secure online payment links. Payments automatically reconcile against invoices, so your accounts stay tidy without extra effort.

With Bookem's real-time reporting, you always know how your practice is performing. Track income trends, outstanding accounts, and booking patterns to spot peak demand times or popular services. If you run a team across multiple locations, reports give you a clear view of each practitioner's activity, making it easier to allocate resources and identify growth opportunities.

You can also track service income versus consumables and even calculate commissions, giving you a complete financial picture in one place.

Bookem also helps you grow your practice. Clients can book directly from your website, making access easier for parents, schools, or employers. Campaign tracking shows which ads or referrals lead to real bookings, so you know where to focus your energy for the best results.

Whether you're based in a clinic, school, or community setting, Bookem helps you stay organised and spend more time where it matters - with your clients. With flexible scheduling, OT-specific templates, AI-powered documentation, secure billing, and insightful reporting, you'll have the tools you need to run an efficient, client-centred practice. Less admin, more impact - that's Bookem for occupational therapists.